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Bureau des Congrès Universitaires
 Our mission
The primary mission of the Bureau des
Congrès Universitaires (BCU) is to provide support for
university professors organizing conventions, symposia
and international conferences in the Province of Quebec.
Our mandate
The general mandate of the BCU is to
provide technical assistance and equipment to professors
who are members of a conference organizing committee,
with a view to ensuring that their teaching obligations
are not compromised. In this way, we are able to help
them gain worldwide exposure for their research results.
Our status
The BCU, as it is currently
structured, is managed as an autonomous centre and forms
part of a corporation constituted in accordance with
Canadian Company Law. The BCU is headed by an
administrator and a coordinator who is in charge of
administration.
 Symbol of growth
Since it began operating in 1994, the
BCU has managed an average of one event per month.
Well-planned conferences
Careful
planning and coordination are key to the efficiency of
the BCU. In order to achieve this, the Bureau has in
place an administrator, a coordinator, project managers
and the necessary support staff for these activities to
be performed smoothly.
A full range of services
The BCU provides the support required
by the executive committee of the convention in the
following ways:
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Help in the
formation and make-up of the organizing
committee. |
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Preparation
and proposal of a time line. |
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Reservations
(accommodation, etc.). |
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Help in
preparing advertising materials, such as the
Call for Papers, the Programme (graphics, design
and printing). |
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Planning and
organization of social activities and the
programme for spouses. |
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Planning and
organization of an exhibition. |
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Help in
researching grants and sponsorships. |
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Document
translation. |
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Simultaneous
translation.» |
Administration
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Financial
management |
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Budget
preparation. |
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Receipt of
registrations. |
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Statement of
revenues and expenses. |
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Remittance of
provincial and federal taxes. |
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Preparation of
the final balance sheet. |
Secretariat
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Bulk mailings
(electronic and postal). |
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Preparation
and management of an Internet site. |
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Computer
processing of abstacts, articles, etc. received. |
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Computer
processing of responses to authors. |
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Computer
processing of conference programme. |
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Preparation of
conference registration form. |
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Preparation of
hotel reservation form. |
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Preparation
and follow-up of exhibitor contracts. |
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Preparation
and follow-up of sponsor contracts. |
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Handling of
registrations: receipt of registration fees by
cheque or credit card (by fax or through our
secure Internet site), dispatch of receipts by
mail. |
Badges and tote bags for participants
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Preparation of
badges. |
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Selection and
ordering of tote bags. |
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Selection of
articles to be included in the tote bag
(information on the City of Montréal, tourist
map, public transportation network map, etc.). |
A custom-made solution
The BCU can manage your conference
either as a turn-key operation or in modular fashion,
according to your needs. The BCU’s Consultation Service
covers all aspects of conference planning, which means
that you will get the best possible service and answers
to all your questions.
Before you join that organizing
committee, talk to the experts!
Raymond Lévesque
President
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